EA/Office Manager

  • Salary: $50,000 - $60,000 pro rata
  • Location: Auckland
  • Post date: January 6, 2021
  • Ref #:
  • Specialism: Administration
  • Job Type: Part time
  • Industry: Technology

Our client is a leading MedTech / SaaS business based in Auckland’s CBD with a growing presence internationally. Their software drives efficiency across healthcare services and is relevant for private and public medical and health organisations.

A down to earth, hard-working, intelligent group of people – this business has a great company culture for someone wanting to be challenged and part of a fast paced / high growth environment. That means it can be a little unstructured at times – but that’s all part of the fun!

Flexibility is key, and you’ll have the ability to work from home for up to 3 days per week should you wish.

The Role and Responsibilities

  • We are looking for someone to bring energy to our company, make sure our new office operates effectively and become part of our team.
  • Our three executives are looking for a capable problem solver, who they can trust to take the PA / administrative tasks off their plate so they can be most effective and productive.
  • Office Management / HR Support
    • First point of contact to external stakeholders including; cleaners, landlord,
    • First point of contact for visitors – screening phone calls, meeting and greeting visitors, managing meeting rooms (bookings, catering if required and refreshments), managing stationery and other relevant equipment (printer / photocopying)
    • Office “go to” for existing team members – you’re crucial to our continued culture development!
    • Event coordination and planning – team days, Christmas party, catering and associated logistics all fall into your remit
    • Maintain up-to-date company records by filing contracts and key documents promptly and keeping clear soft and hard copy filing systems of executed contracts.
    • HR Support – coordinating / scheduling annual reviews, staff birthdays, updating employee handbook, managing induction for new starters, updating employee details into databases, support with recruitment
  • EA Support to C-Suite and Co-Founders (approx. 3-4 people)
    • Full diary and meeting management
    • Inbox management
    • Travel coordination as appropriate (1 x Founder in the UK)
    • Administration support, formatting of documents, project coordination
    • Some personal PA work including coordinating personal insurance, travel etc

About You

  • You’ll be seeking a part-time role – around 25 hours a week, flexible on days / hours
  • Central Auckland location – our new offices!
  • You’ll have at least 2+ years’ experience in office administration and PA support
  • You’re down to earth, hard working and a keen team player seeking a fun team to be part of and be critical to our next phase of growth!

 

 

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