Personal Assistant/Project Coordinator

  • Salary: $60,000 to $70,000
  • Location: Auckland
  • Post date: September 9, 2020
  • Ref #:
  • Specialism: Administration
  • Job Type: Permanent
  • Industry: Property/Construction

NB - This role has been placed but we are always on the look out for similar talent, so if the below sounds like you please get in touch!

Our client is looking for a Personal Assistant/Project Assistant on a permanent basis. You will be highly efficient and thrive in a varied, fast paced working environment!

Key responsibilities:

  • Supporting the individual senior leader by providing personal assistance in prioritising, organising, planning and scheduling day to day and over all workflow. Managing expenses, correspondence and general administrative functions
  • Active management of diaries and calendars, acting as a both a gatekeeper and facilitator
  • Managing the set-up of meetings, ensuring reports and deadlines are met
  • Preparing of correspondence, reports and presentations as required
  • Maintaining open lines of communication between internal departments
  • Keeping the managers up to date with workflow and planning
  • Reminding the managers of important tasks and deadlines
  • Managing databases and filing systems
  • Implementing and maintaining procedures and administrative systems
  • Collating and filing expenses
  • Editing of management documents such as PowerPoint presentations, Word documents and excel spreadsheets
  • Support to the Executive Assistant to the General Manager where required
  • Help maintain responsibility and accountability for all Company records, management of office assets such as; supply logs, personnel files, ICT equipment, etc. (e.g. secure storage, destruction, password protections, SIM/Phone locks, key registers
  • Ensure confidentiality of information and compliance with quality processes

About you:

  • Experience of medium-high level administrative work - previous position as PA/Administrator/Project Assistant or similar is preferred
  • Be comfortable with some ambiguity and always maintain a level of confidentiality
  • Great relationship management skills with confidence in dealing with a wide range of people
  • Ability to work across multiple IT platforms including Microsoft Suite
  • Computer skilled to an advanced level
  • Solid writing skills and the ability to communicate with stakeholders of varying seniority
  • The ability to think and act proactively, flagging items as appropriate
  • Flexible, approachable and professional
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